VENUE SOURCING & CONTRACT NEGOTIATIONS
In-person events are surging, and venues are booking faster than ever. Finding the right location takes strategy and expertise, and that is exactly what we provide.
If you need help choosing a venue that aligns with your vision, budget, and guest experience, we guide you through the options and present only the spaces that fit your needs.
Once the venue is selected, the real challenge begins. Contracts can be confusing and costly when handled alone, but they are one of our strengths. We negotiate on your behalf, protect your interests, and review every clause with meticulous attention to detail.
From pricing and payment schedules to food and beverage minimums, cancellation terms, and liability clauses, we ensure you are covered and supported at every step.
If you want a venue that fits your event and a contract that protects your bottom line, this service is built for you.
Are you planning an event and still searching
for the perfect venue?
You are not alone. Securing a venue can be overwhelming and incredibly time-consuming. Without the right experience, it is easy to overspend, miss critical details, or sign a contract that does not fully protect you.
This is where we step in.
We save you time, reduce your risk, and help you avoid costly mistakes.
Our clients consistently recover their investment through the savings we negotiate on their behalf, and they gain the peace of mind that comes from having a fair and protective contract.
If you want to take the stress and guesswork out of finding your venue, we are here to help.
Book your zero obligation consultation call!
A CASE STUDY TO SHARE WHAT VENUE SOURCING CAN DO FOR YOU...
This one-time investment pays for itself through the savings we negotiate on your behalf.
100% of our clients have recovered their investment through the cost reductions we secure. Yes, one hundred percent!
A CLIENT SOURCED A VENUE ON THEIR OWN.
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Significant time spent researching and comparing options
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A room rental fee of $12,000
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No food and beverage included
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No concessions offered
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Contract that was one sided
They asked us to re-source and renegotiate a comparable venue. The event requirements were the same, in the same city, within the same calendar year. The only difference was the set of dates.
ORIGINAL PROPOSAL SENT TO BE BRIGHT EVENTS
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Room Rental: $8,400
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Food and Beverage Minimum: $12,000
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Screen / Projector Rental: $3,000
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Total Proposed Investment: $23,400
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Parking: $25 per day (for attendees)
WHAT BE BRIGHT EVENTS NEGOTIATED
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Room Rental: $1,800 (savings of $6,600)
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Food and Beverage Minimum: $4,500 (savings of $7,500)
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Screen / Projector Rental: $0.00 (savings of $3,000)
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Total Negotiated Investment: $6,300
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Free Parking (saved attendees $300 each)
TOTAL SAVINGS FOR THE CLIENT
$17,100 in negotiated reductions,
plus attendee savings that added even more value.
The Flat-Fee Package Includes...
Identifying your event needs and parameters
Custom Request for Proposal (RFP) creation
Venue sourcing, research, and negotiation
All communication with potential venues
Venue recommendations and presentation
Contract negotiation and redline review
Download the PDF to view the full timeline, process, and what to expect during our work together.
TESTIMONIAL
Ever heard the nightmare of searching for a venue for months, only to end up stressed, overwhelmed, and forced to make concessions you never wanted?
Nicole was living that exact reality while still trying to plan and market her event. With time running out and cancellation on the table, she reached out to Be Bright Events.
Instead of dragging the search on, we stepped in and delivered results fast. In less than forty-eight hours, we identified the ideal venue, negotiated the contract, and saved her event along with thousands of dollars.
Nicole’s experience highlights the power of working with an event planning partner who knows how to navigate the venue landscape with precision and speed.
This is the Be Bright difference: expert strategy, fast action, and results that protect your vision and your bottom line.
- Wendi Freeman
Hi, I’m Wendi, founder of Be Bright Events and the creative mind behind transformational experiences that move people and grow businesses.
From the start, I knew I wanted to work with purpose-driven organizations and entrepreneurs who are here to empower, inspire, and create real change. That mission drives everything we do. Whether you're planning your first retreat or your next multi-day conference, we’re here to help you spark connection, elevate your message, and create lasting impact through powerful, well-executed events.
At Be Bright Events, we specialize in more than logistics. We bring strategy, structure, and systems to the table so your event not only runs smoothly, but aligns with your vision, supports your growth, and strengthens your bottom line.
Known as The Event Architect, I lead a team of experienced professionals who are committed to excellence at every level. We anticipate challenges before they surface, manage all the moving parts, and help you avoid the stress, wasted time, and costly mistakes that come from trying to figure it all out on your own.
Whether you need full-scale execution, focused strategy, or something in between, we meet you where you are and walk with you all the way through.
Welcome to the Be Bright Events family. We're so glad you're here.