Event Planning vs. Consulting - What's the real difference?

Do you need an Event Planner?
The honest answer is always, Yes!

Just because you hire an Event Planner doesn't mean it has to be an expensive or a "high maintenance" event. Sometimes our clients are looking for ideas, strategy, advice, and direction while they plan their event.

Many people use the terms planner, coordinator, and consultant interchangeably. However, the reality is that there are differences depending on what you need done for your event.


Planner: The planner is the person who is with you from beginning to end. This is either because you want expert strategy and support along the way, don’t have the time to do it all, or you simply acknowledge that you need help pulling it all together.

Coordinator: The coordinator is the person who is present on the day of the event and ensures that everything runs smoothly and according to the plan. When hiring a planner, they typically serve as your on-site coordinator.

Consultant: The consultant is the person you are looking to advise you on specific items related to your event. You may meet with this person once or multiple times. Their expertise and strategy will set you up for success and you will take on the workload in executing.


There are several major differences between planners and consultants. When deciding which service is best for you consider these big 5 factors:

  1. Budget

  2. Your time commitment

  3. Internal resources available

  4. Your event planning experience

  5. Overall event goals and purpose

Once you have identified the 5 factors, use this comparison chart to guide you in making the best decision for your event.

Be Bright Events offers 4 packages to fit your needs and your budget, allowing you the benefit of having expert guidance and access to resources that will maximize your planning efforts. This means zero guesswork - from timeline and project management to registration and marketing, and all the logistics and execution.

The Be Bright Events team will ensure that you have all the support you need to be inspiring, be empowering, and be extraordinary.

When you’ve reached the decision to bring in an expert, schedule a free 20-minute clarity call to find out how we can support you. From there we will create a customized proposal, specific to your event and your needs.


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